IDS: 12.–16.03.2019 Dealer Day 12.03.2019

#IDScologne

Exhibitor checklist

We want to make sure that your participation as an #Messename# exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    End of registration of main exhibitors

    31.03.2018 | 18:00 Uhr

    We recommend that you register until 31.03.2018.

    Exhibitor Service

    Carmen Wolber
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Stephan Uebbing
    IDS halls 4, 5.1, 10
    Tel. +49 221 821-3297
    e-mail

    Download calendar entry

    To the registration forms
  • Stand space

    Layout planning begins

    02.04.2018 | 09:00 Uhr

    Start of hall planning.

    Exhibitor Service

    Carmen Wolber
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Stephan Uebbing
    IDS halls 4, 5.1, 10
    Tel. +49 221 821-3297
    e-mail

    Download calendar entry

  • Stand space

    Mailing of stand space confirmations

    01.06.2018 | 09:00 Uhr

    In June 2018 stand space confirmations are sent out. The participation contract takes effect with stand space confirmation. The stand space confirmation includes dimensioned stand sketches and site maps as attachments.

    Exhibitor Service

    Carmen Wolber
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Stephan Uebbing
    IDS halls 4, 5.1, 10
    Tel. +49 221 821-3297
    e-mail

    Download calendar entry

    To the Media Shop
  • Advertising materials

    Mailing of ordering information and documents for the Media Package

    01.08.2018 | 09:00 Uhr

    After receipt of the approval/stand space confirmation, you will receive all ordering information and documents for the Media Package from our official partner, Neureuter Fair Media.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 36547 238
    Fax +49 201 36547 325

    Download calendar entry

  • Advertising materials

    Order advertising and admission ticket vouchers

    01.08.2018 | 09:00 Uhr

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material as well as admission ticket vouchers.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 36547 238
    Fax +49 201 36547 325

    Download calendar entry

    To the Media Shop
  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    01.08.2018 | 09:00 Uhr

    Starting about August 2018 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Invoice

    Mailing of stand rental invoice and work and exhibitor passes

    01.10.2018 | 09:00 Uhr

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around October 2018. The passes will be valid from the first day of construction to the last day of dismantling. Free work passes will also be included that allow personnel involved in construction and dismantling to have access to the exhibition centre. Invoice amounts are payable immediately upon receipt of the invoice.

    Exhibitor Service

    Carmen Wolber
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Stephan Uebbing
    IDS halls 4, 5.1, 10
    Tel. +49 221 821-3297
    e-mail

    Download calendar entry

  • Stand space

    End of registration of additionally represented companies

    28.11.2018 | 18:00 Uhr

    Deadline for the registration of additionally represented companies*.

    Form 1.21 is available in the download area.*Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Exhibitor Service

    Carmen Wolber
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Stephan Uebbing
    IDS halls 4, 5.1, 10
    Tel. +49 221 821-3297
    e-mail

    Download calendar entry

    To the download area
  • Trade Fair

    Editorial deadline for the Media Package

    28.11.2018 | 18:00 Uhr

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Media Package, which includes an entry in the printed catalogue and the online catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 36547 238
    Fax +49 201 36547 325

    Download calendar entry

    To the Media Shop
  • Stand space

    End of registration of co-exhibitors

    07.12.2018 | 18:00 Uhr

    Deadline for the registration of co-exhibitors*. Form 1.20 is available in the download area.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Exhibitor Service

    Carmen Wolber
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Stephan Uebbing
    IDS halls 4, 5.1, 10
    Tel. +49 221 821-3297
    e-mail

    Download calendar entry

    To the download area
  • Stand construction

    Deadline for ordering hanging banners for the halls’ ceilings

    11.01.2019 | 18:00 Uhr

    Use form T.03 to place your order through the Koelnmesse-Service-Portal.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand construction

    Start of Construction period

    05.03.2019 | 07:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand space

    Deadline for registration of receptions, parties and other events

    11.03.2019 | 18:00 Uhr

    Registration of receptions, parties and other events at your trade fair stand.

    Exhibitor Service

    Carmen Wolber
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Stephan Uebbing
    IDS halls 4, 5.1, 10
    Tel. +49 221 821-3297
    e-mail

    Download calendar entry

  • Service

    GEMA registration deadline

    12.03.2019 | 08:00 Uhr

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-0
    Fax +49 231 57701-120
    e-mail

    www.gema.de

    Download calendar entry

    e-mail
  • Trade Fair

    Start of the fair

    12.03.2019 | 08:00 Uhr

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Exhibitor Service

    Carmen Wolber
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Stephan Uebbing
    IDS halls 4, 5.1, 10
    Tel. +49 221 821-3297
    e-mail

    Download calendar entry

    To the opening hours
  • Stand construction

    Start of dismantling

    16.03.2019 | 18:00 Uhr

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 16 March 2019. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Construction and dismantling constructions
  • Stand construction

    End of dismantling

    19.03.2019 | 18:00 Uhr

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Construction and dismantling instructions