IDS: 09.–13.03.2021 Dealer Day 09.03.2021 #IDScologne

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Exhibitor checklist

We want to make sure that your participation as an IDS exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Layout planning begins

    01.04.2020 | 7:00 AM

    Start of hall allocation.

    Sales

    Carmen Wolber
    Sales Manager
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Susanne Donges
    Sales Manager
    IDS halls 4 and 5
    Tel. +49 221 821-3783
    e-mail

    Verena Blank
    Sales Manager
    IDS hall 10
    Tel. +49 221 821-3732
    e-mail

    Download calendar entry

  • Stand space

    Mailing of stand space confirmations

    01.06.2020 | 7:00 AM

    Starting about June 2020 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Carmen Wolber
    Sales Manager
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Susanne Donges
    Sales Manager
    IDS halls 4 and 5
    Tel. +49 221 821-3783
    e-mail

    Verena Blank
    Sales Manager
    IDS hall 10
    Tel. +49 221 821-3732
    e-mail

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    01.08.2020 | 7:00 AM

    Starting about August 2020 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Invoice

    Mailing of participation invoice

    01.10.2020 | 7:00 AM

    You will receive the invoice for the participation fee including stand area rental, starting around Oktober 2020. The exhibitor passes free of charge will be at your disposal after the invoice for the participation costs has been sent.Invoice amounts are payable immediately upon receipt of the invoice.

    Download calendar entry

  • Stand space

    End of registration of co-exhibitors

    25.11.2020 | 5:00 PM

    Deadline for the application of co-exhibitors*.

    Form 1.20 is available in the download area.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors."

    Sales

    Carmen Wolber
    Sales Manager
    IDS halls 2, 3, 11
    Tel. +49 221 821-3893
    e-mail

    Susanne Donges
    Sales Manager
    IDS halls 4 and 5
    Tel. +49 221 821-3783
    e-mail

    Verena Blank
    Sales Manager
    IDS hall 10
    Tel. +49 221 821-3732
    e-mail

    Download calendar entry

    To the online registration
  • Advertising materials

    Editorial and advertising deadline for the Media Package

    25.11.2020 | 5:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Media Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-238
    Fax +49 201 365 47-325

    Download calendar entry

    To the Media Shop
  • Orders

    Deadline for ordering catering delivery services

    08.12.2020 | 12:00 AM

    Order via web shop Aramark catering.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    To the Aramark webshop
  • Services

    Deadline for ordering fire protection

    08.12.2020 | 11:59 PM

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 05.01.2021 for ordering in the KSP

    05.01.2021 | 11:59 PM

    Place your order through the Koelnmesse-Service-Portal!

    - Form T.02 - Deadline for ordering exhaust vent and compressed air installation*
    - Form T.03 - Deadline for ordering suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 02.02.2021 for ordering in the KSP

    02.02.2021 | 11:59 PM

    Place your order through the Koelnmesse-Service-Portal!

    - Form M.01 - Deadline for ordering advertising space
    - Form T.01 - Deadline for ordering electrical installations*
    - Form T.02 - Deadline for ordering water connections*
    - Form T.04 - Deadline for ordering stand security*
    - Form T.05 - Deadline for ordering stand cleaning
    - Form T.06 - Deadline for ordering waste disposal
    - Form T.13 - Deadline for tableware rental
    - Form T.17 - Deadline for ordering internet and telecommunications*
    - Form T.18 - Deadline for ordering forwarding services
    - Form T.19 - Deadline for ordering (long-term) parking permits*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    16.02.2021 | 12:00 AM

    Please note: Allocation is subject to availability.

    Site Security/Logistics

    Josef Scharn
    Tel. +49 221 821-2344
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 28.02.2021 for ordering in the KSP

    28.02.2021 | 11:59 PM

    Place your order through the Koelnmesse-Service-Portal!

    - Form M.02 - Deadline for press compartments
    - Form M.03 - Deadline for ordering room rental (office and conference rooms)
    - Form T.07-T.12 - Deadline for ordering furniture rental
    - Form T.14 - Deadline for plant rental and sale
    - Form T.15 - Deadline for ordering audio/video/PC equipment rental
    - Form T.16 - Deadline for light, video and sound systems
    - Form T.21 - Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
    - Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand construction

    Start of Construction period

    02.03.2021 | 7:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Josef Scharn
    Tel. +49 221 821-2344
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    Build up and dismantling period
  • Trade Fair

    GEMA registration deadline

    06.03.2021 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-0
    Fax +49 231 57701-120
    e-mail

    www.gema.de

    Download calendar entry

    e-mail
  • Stand construction

    End of build up period all halls

    08.03.2021 | 8:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Josef Scharn
    Tel. +49 221 821-2344
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    Build up and dismantling period
  • Trade Fair

    Start of the trade fair

    09.03.2021 | 8:00 AM

    This opening hours are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening hours
  • Stand construction

    Start of dismantling

    13.03.2021 | 6:00 PM

    Dismantling of all stands and exhibits in halls 2, 3 and 11:

    - Saturday, 13 March 2021 06:00 p.m. to
    - Sunday, 14 March 2021 midnight
    - Monday, 15 March 2021 07:00 a.m. - midnight
    - Tuesday, 16 March 2021 07:00 a.m. - 06:00 p.m.

    Dismantling of all stands and exhibits in halls 4, 5 and 10:

    - Saturday, 13 March 2021 06:00 p.m. to
    - Monday, 15 March 2021 midnight

    Download calendar entry

    Build up and dismantling period
  • Trade Fair

    End of the trade fair

    13.03.2021 | 7:00 PM

    This opening hours are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening hours
  • Stand construction

    End of dismantling

    15.03.2021 | 11:59 PM

    Please observe the traffic guidlines and the vehicle admission.

    Dismantling of all stands and exhibits in halls 2, 3 and 11:

    - Saturday, 13 March 2021 06:00 p.m. to
    - Sunday, 14 March 2021 midnight
    - Monday, 15 March 2021 07:00 a.m. - midnight
    - Tuesday, 16 March 2021 07:00 a.m. - 06:00 p.m.

    Dismantling of all stands and exhibits in halls 4, 5 and 10:

    - Saturday, 13 March 2021 06:00 p.m. to
    - Monday, 15 March 2021 midnight

    Download calendar entry

    Build up and dismantling period